HVRP Document Center

The Houston Launch Pad — Staff Access Only

Grant #23560HV000039 · DOL-VETS
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Authorized Staff Only
This system contains confidential veteran participant information protected under federal privacy regulations. Unauthorized access is prohibited.
THLP

The Houston Launch Pad

HVRP Document & Forms Center

HVRP Program
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HVRP Forms

Homeless Veterans Reintegration Program — core program forms

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Client's File

Select a case manager to view their DocuShare folder and assigned veteran client files

Case Manager:
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— DocuShare Folder
📂 Open CM Folder in DocuShare

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Use the dropdown above to select a case manager and view their client files.

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Application

Veteran program application forms

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Job Development

Employer outreach, referral, and placement documentation

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Individual Employment Plan (IEP)

Goal-setting and employment planning documents

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Tracking

Participant progress and service tracking logs

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Client's Employment Request

Client-submitted employment requests and documentation

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Case Management Notes

Case notes, progress documentation, and follow-up records

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Receipts

HVRP grant expenditure receipts — access Wave Accounting and log receipts by category

Wave Accounting — Receipts
View, upload, and manage all HVRP receipts directly in Wave
🌊 Open Wave Receipts
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QuickBooks

Quick access to HVRP financial reports — click any card to open directly in QuickBooks Online

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QuickBooks Online — Separate Login Required. Clicking any card below will open QuickBooks Online in a new tab. You will need your QuickBooks credentials to access reports. Links are managed via ⚙️ Manage Links above.
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Payroll Reports
Employee payroll summaries, PrimePay records, and HVRP salary allocations
Payroll ⏳ Link pending
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Grant Expense Reports
HVRP grant expenditures by budget category and period
Grant ⏳ Link pending
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Vendor Bills & Invoices
Accounts payable, vendor invoices, and bill payment history
Vendors ⏳ Link pending
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Budget vs. Actual
Compare budgeted grant amounts to actual expenditures by category
Budget ⏳ Link pending
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Bank Reconciliation
Monthly bank reconciliation reports and transaction matching
Banking ⏳ Link pending
📌 How to get your QuickBooks report links: Log into QuickBooks Online → navigate to the report → copy the URL from your browser address bar → paste it in ⚙️ Manage Links → QuickBooks tab.
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Compliance & Grant Allocation

Staffing cost allocation matrix, PAR certification schedule, and 2 CFR §200.430 compliance documentation

HVRP — Grant #23560HV000039 — DOL-VETS
GPD Per Diem — VA Grant
Suicide Prevention — SP Grant
HVRP Staff
8
All personnel — HVRP 100%
GPD Staff
0
No active GPD allocation
SP Staff
0
No active SP allocation
Personnel Allocation Matrix
Employee HVRP % GPD % Suicide Prevention % Total PAR Required
Allocation Visualization
PAR Certification Schedule — PY 2025–2026
Employee Period 1: Jul 1 – Dec 31, 2025 Period 2: Jan 1 – Jun 30, 2026 Certifying Supervisor
⚠️ Audit Compliance Requirements — 2 CFR §200.430
  • Personnel Activity Reports (PARs) must be completed semi-annually and signed by both the employee and supervisor.
  • Allocations must reflect actual time and effort — not budget estimates or equal splits.
  • Payroll system department coding (PrimePay → Wave) must align with PAR-certified percentages each pay period.
  • Fringe benefits and any direct costs attributable to specific employees must follow the same percentage split as salary.
  • Any retroactive changes must be documented in writing with supervisor approval and corrected via journal entry.
  • Records must be retained for a minimum of 3 years after the grant period closes per 2 CFR §200.334.
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PAR Templates

Personnel Activity Reports — Semi-annual certification of effort for all 7 THLP staff members per 2 CFR §200.430

📋 How to Use: Click any staff member card to open their PAR form. Fill in certification initials, sign, and click Print / Save as PDF. File in the employee's personnel file and grant audit folder. Both semi-annual periods are included on each form.
⚠️ Compliance Reminder: PARs must be completed semi-annually and signed by both employee and supervisor. Period 1 due: December 31, 2025. Period 2 due: June 30, 2026. Retain 3 years after grant period closes per 2 CFR §200.334.
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Clinical Notes

AI-powered clinical note drafting — upload a completed IEP and AI generates a professional case note ready for DocuShare

📋 How It Works: Click the link below to open the Clinical Note Agent → Upload a completed IEP (PDF or Word) → AI reads every field → Drafts a professional clinical case note → Review and edit → Save as PDF → Upload to DocuShare. No re-entering data.
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IEP → Clinical Note Agent
Upload IEP · AI drafts note · Review · Save to DocuShare
Open Agent →
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Case Note Template
Blank HVRP case note template for manual entry
Open Template →
⚠️ Compliance Reminder: All clinical notes must be reviewed and edited before filing. Save as PDF and upload to the veteran's DocuShare case folder within 24 hours. Subject to federal audit under DOL-VETS Grant #23560HV000039 and 2 CFR Part 200.

⚙️ Manage Links

Paste OneDrive or DocuShare links — no Notepad needed

Form Links: Upload each form to OneDrive → right-click → Share → Copy Link → paste below. Click Save All Links when done.
Case Manager Folders: In DocuShare Flex, navigate to each case manager's main folder → copy the URL from your browser address bar → paste below. This adds an "Open CM Folder" button when that case manager is selected.
📁 Case Manager — DocuShare Main Folders
Veteran Folders: In DocuShare Flex, open each veteran's folder inside the case manager's folder → copy the URL from your browser address bar → paste below. Each veteran card will get an "Open in DocuShare" button.
QuickBooks & Wave Links: Navigate to each report or page → copy the URL from your browser address bar → paste below. Each card becomes a direct one-click link.
🌊 Wave Accounting
🌊 Wave ReceiptsDirect link to Wave Receipts page
⏳ Pending
📒 QuickBooks Online — Report Links
💰 Payroll ReportsSalary summaries & PrimePay records
⏳ Pending
📊 Grant Expense ReportsHVRP expenditures by category
⏳ Pending
🧾 Vendor Bills & InvoicesAccounts payable & bill history
⏳ Pending
📈 Budget vs. ActualBudget to actual expenditure comparison
⏳ Pending
🏦 Bank ReconciliationMonthly reconciliation reports
⏳ Pending
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